• Shearn’s SDMC 
    September 11, 2012 
     
     
     •  Minutes 
    •  Activity Funds  
    •  Attendance- 
    o  Suggestions 
    •  Focus on differentiation and data 
    •  Reading and Writing Emphasis- Everyday 
    •  Discipline Referral- Suggestions for Updated form 
    •  Guidelines for Consequences- Come up with a list 
    •  Mentors- Begin Monday, September 17, 2012 
    •  SIP- Being Reviewed 
    •  Time Clock 
    •  New Hires: 
    o  Elizabeth Kloskin- Kinder/1st Split 
    o  Sonji Warren- Resource 
    o  Stephanie Orelana- BSC TA 
    o  Pete Valtasaros- Security Guard ½ time 
    o  Still looking for AP 
    •  Social Studies (Gomez)
    •  Math (Jimenez) 
    •  Reading/Writing/ESL (Adair) 
    •  Testing (Adair) 
    •  Mission Houston 
    o  Makeover day is Saturday 9/29 
      What is needed? 
    •  Willow Meadows 
    •  Houston Chinese Church 
    •  Head Start 
    •  Parents 
    •  Other business 
    o  C. Jimenez 
    o  S. Camacho 
    SDMC Meeting Notes 
    September 11, 2012 
    Minutes taken by Kathleen Garson  
     
    Present:  
    Bill Buck- Principal 
    Sandra Adair- Teacher Specialist 
    Sherry Walker- School Nurse 
    Laura Peters- Willow Meadows and Mission Houston 
    Edgar Jimenez- Classroom Teacher 
    Ruben Gomez- Classroom Teacher 
    Eric Whitten- Classroom Teacher  
    Elizabeth Portillo- Parent  
     
    Attendance: Addressed by Mr. Buck. Attendance needs to be at 98%. Members 
    discussed possible incentives for classes. Free dress will be awarded to classes on 
    Fridays if their attendance is 99% for the week. Some members mentioned doing 
    something more individualized so that the students that come every day are not 
    penalized just because there are others in the class that are missing school. Members 
    decided that a certificate of attendance will be given to each individual student that has 
    perfect attendance after every attendance cycle (every 6 weeks). Teachers will pass out 
    the certificates the last day of the attendance cycle and may include a popcorn party or 
    other incentive for those after or during the certificate ceremony. Ms. Walker is looking 
    into purchasing Nooks for the upper grades and a Leapfrog tablet for the younger 
    grades that will be given away in a lottery of those that have perfect attendance every 
    nine weeks.  
     
    Focus on Differentiation and Data: Official walk throughs will begin next week, 
    Tuesday, September 18, 2012. Every week there will be specific. Every week Mr. Buck 
    will put a key strategy and key focus areas in the Shearn Bulletin to make teachers 
    aware of what Mr. Buck will be looking for when he is observing. Mr. Buck reminded 
    everyone that reading and writing should be happening everyday not just during reading 
    and writing time, but also in all other content areas.  
     
    Discipline Referral: Mr. Buck introduced and shared Durham Elementary Discipline 
    Policies. Members read through and edited some of the language under discipline 
    procedures. Members agreed that the language and wording in their handbook was fit 
    and that we could adopt these new policies. Mr. Buck presented a new Discipline 
    Referral that teachers must fill out before sending a student to the office. Members 
    decided to add in guidance about previous actions taken by the teacher. Examples that 
    will be listed and included on the new Discipline Referral include behavior contract, sent 
    to other class, change student seat, and positive behavior support previously provided 
    by the teacher. The new discipline referral form and the Discipline Plan the following 
    was decided by members:  
     
     Offense      Person Responsible    
            Intervention 
     1st Offense   Classroom Teacher 
    Written notification to 
    parent or phone call 
    home
     2nd Offense   Classroom Teacher 
    Parent conference 
    requested by classroom 
    teacher 
     3rd Offense   Classroom Teacher 
    Parent conference 
    requested by classroom teacher 
     4th Offense   
    Classroom Teacher and  
    Counselor (Mr. Vasquez)  
    		 
    Parent conference  requested by classroom 
    teacher and Mr. Vasquez
      5th Offense 
    Classroom Teacher  
    Administrator  
    		Parent conference   requested by 
    Administrator and in/out 
    of school suspension with 
    a parent conference prior 
    to the student returning to 
    class/school. 
      
     
    Activity Funds: Mr. Buck addressed funds for the school and the grade levels. STAR 
    shirts will be made for the upper grades and taken from the Major Shearn Fund. There 
    have been issues with returning library books. Members discussed incentives for 
    bringing books back.  
     
    Mentors: Mr. Buck said that mentors will start Tuesday, September 18, 2012. He will 
    need assistance in coordinating and helping with mentors.  
     
    SIP: Mr. Buck mentioned that the SIP is being reviewed.  
     
    Time Clock: Shearn may move to a time clock rather than a sign in sheet to make 
    things more efficient and accurate. Another option mentioned might be a finger print 
    system through People Soft.  
     
    New Hires: The new hires at Shearn Elementary were discussed. Ms. Elizabeth Kloskin 
    will be teaching the Kindergarten and first grade split class. Sonji Warren will be the new 
    resource teacher. Stephanie Orelana will be the new BSC TA. Pete Valtasaros is the 
    new part time security guard. Mr. Buck discussed hiring a new Assistant Principal. We 
    are looking for someone that is well-rounded and bi-lingual.  
     
    Social Studies: Mr. Gomez said that he will bring more updates after his first Social 
    Studies Lead Teacher meeting.  
     
    Math: Mr. Jimenez discussed the computer lab and other computer issues with math 
    programs such as Timez Attack and ST Math because the computers are not 
    supporting the programs and the run time is very slow. Mrs. Spring said that she would
    try to update the computers so that the run time is much faster and the computers are 
    more efficient.
     
    Testing/ Reading/ Writing/ESL: Mrs. Adair addressed that all of the BOYs have been 
    distributed and scantrons are being run. TPRI window has opened for 1st and 2nd grade 
    and  issues have been resolved with getting teachers signed up and ready to test.  
     
    Mission Houston: Ms. Peters discussed the Makeover Day, which is happening 
    September 29, 2012. We have concrete slabs to put in the main courtyard area. There 
    is also a mural that was made at fine arts camp over the summer and they would like to 
    hang it. Members should be thinking about other things that should be done on 
    Makeover Day. Some of the things that members brought up were fixing the walk way 
    going to fine arts and putting new mulch down. There is a teacher appreciation 
    breakfast October 22 that they will be sponsoring.  
     
    Willow Meadows: Ms. Peters discussed different efforts and donations that the church 
    is collecting. Members are continuing to donate uniforms and food for the kids.  
     
    Pre-K Conferences: Ms. Walker discussed having parent conferences for Pre-K 
    parents during spring registration about how to teach personal hygiene to their child 
    such as washing hands, pulling up clothes, zipping clothes etc.  
     
    Cafeteria: Mr. Buck discussed having parents eat at the back of the cafeteria with their 
    child. There will be tables at the back of the cafeteria for parents and children to sit.
     
    Moving Rooms: Mr. Buck and Ms. Walker discussed that one of the Kindergarten 
    classes should be moved to the first corner room, Room 1, next school year. There is 
    an issue with parents walking their child into the class and not getting a pass at that 
    door and for that classroom.  
     
    Field Trips: Mr. Buck reminded members that teacher can charge for field trips, but it 
    cannot be the reason why a student cannot attend a field trip. Other funds must be 
    available so that those students will still be able to come.